Privacy Notice

We understand that your personal information and privacy is important to you. sound is committed to protecting your personal information. This privacy notice informs you on the collection, use and disclosure of any personal information we collect from you via our website, social media platforms, donation and newsletter distribution platforms e.g. Paypal, Mailchimp.

We protect your personal information and adhere to all current data protection legislation. We do not share or trade your data with anyone. 

Personal information
Personal information is any information that can be used to identify you. In the majority of cases, the only information we hold is your name, postal address and email address and in some cases information relating to interests and activities.
Legal basis for processing your data
sound uses the legal basis of legitimate interest to process data for marketing purposes.
Information collection and use:

sound will not use the personal information collected on this website (e.g. if you sign up for our newsletter) for any purpose other than dealing with the service or information you have requested. If you contact us directly, any information you give us will be treated confidentially and in accordance with current data protection legislation.
Your continued use of the site confirms your acceptance of this privacy notice and use of cookies. You can read more about cookies on our website here.

Through Google Analytics, we collect anonymous statistics about your visit, for example which pages you have viewed. All of this information is anonymous.
Mailing list
Depending on your relationship with sound, and the preferences you have indicated, data we hold may be used to send you promotional, marketing, or fundraising information by post or electronic means. These types of communications can include:

  • news and updates about sound and associated events, and marketing or supporter e-newsletters;
  • information on fundraising, including occasional targeted requests to consider supporting us in various ways;
  • information about events, services or products related to sound;
  • other relevant communications based upon your relationship with sound.

If you ask to be removed from our mailing list, we securely and permanently delete your personal data and don’t keep any record of your details.

You can sign up to our newsletter via our website or you may have signed up to it on a feedback form at an event. Our regular newsletter informs you of relevant and interesting news, events, and activities.

sound uses a third party provider, MailChimp, to deliver our newsletter. We use MailChimp software to help gather statistics on opening rates and clicks on links which help us monitor and improve our communications. 

Individuals can unsubscribe at any time from newsletters by clicking the unsubscribe link on the newsletter. We securely and permanently delete your personal data and don’t keep any record of your details. You can view MailChimp’s privacy notice here.

sound uses PayPal to process credit/debit cards and accept payment via PayPal for soundbytes donations. PayPal will have access to your personal and payment information. When paying by credit or debit card, sound never has any access to your card details.

Links to other sites
Our site may contain links to other sites that are not operated by us (e.g. external creative organisations). If you click on a third party link, you will be directed to their site. We advise you to review the privacy policy of every site you visit.

sound has no control over, and assumes no responsibility for, the content, privacy policies, or practices of any third party sites or services. In cases when we use external websites provided by other organisations such as Twitter, YouTube or Facebook, then we would advise you to consult their privacy policies.

Accessing and updating your personal data
You can request access to any information we hold about you by contacting our data protection officer using the details below.  

We want to ensure that your personal information is accurate and up to date. Please let us know of any changes to your personal information.

The General Data Protection Regulation provides the following rights for individuals:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erasure
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision making and profiling.

More information on individuals rights can be found at

Individuals can find out if we hold any personal information by making a 'right of access' request. More information can be found at

Changes to this privacy notice
sound may update this privacy policy from time-to-time. You are advised to check this page periodically for the latest version. We may also notify you of changes to our full privacy policy by email. If you would like to read our privacy policy in full, please contact us and we will send this to you.

This privacy notice was last updated: May 2018

Contact us
If you have any questions about this privacy notice or your personal data, please write to us by email to, or by post to sound, c/o the Barn, Burn O’Bennie, Banchory AB31 5QA.